Executive Assistant

Job Description

THE POSITION: The Center is seeking to hire an Executive Assistant (EA), on a part-time contractor basis, who will assist the CEO in achieving the organization’s development, coalition building, and other outreach goals. The position’s mission is to ensure that key partners are contacted and regularly updated on the Center’s various initiatives. The primary objective of the position is to ensure that successful meetings with major-gift donors and donor prospects are secured and prepared for the CEO. Emphasis will be placed telephone outreach as the primary means to build relationships with major gift prospects. The secondary objective is to similarly secure meeting with key and potential coalition partners.

DUTIES: The Executive Assistant will report to the CEO. It is a new, part-time position that will be remotely based as part of the Center’s ‘virtual’ office environment. The EA is expected to participate in online-video staff meetings two-three times per week, and to occasionally participate in physical staff meetings in Cranston or Lincoln. The EA will perform the following duties:

  • Contact targeted development and coalition partners with the goal of arranging personal meetings with the CEO or other staff members.
  • Preparing pre-meeting briefs and essential materials; and conduct post-meeting follow-up and action reports
  • Expand and update list of potential partners by securing referrals from contacted prospects, add new contact information, and identify particular areas of interest
  • Log all activities in the Center’s online database, including call and meeting notes, and comprehensive contact tracking, whether by the EA or the CEO
  • Assist in the planning and execution of organizational events (Issuing invitations and follow-up, managing RSVP tracking and VIP participation, etc )
  • Execute donor/partner cultivation activities that maintain involvement in the Center

REQUIRED SKILLS and EXPERIENCES: The position requires a person with ample experience dealing with business executives and/or community and civic leaders.

  • A “whatever it takes” and “customer service” mentality, combined with the grace and professionalism to handle high-pressure situations
  • Excellent verbal communications and interpersonal skills with cheerful and positive demeanor. Advanced proficiency in telephone outreach and etiquette, with efficiency with written email and text platforms
  • Minimal five years executive administrative experience, with ample experience in providing executive scheduling support, including calls and appointments and post-meeting follow-up.
  • Solid organizational skills and attention to detail
  • A self-starter attitude with the ability to work effectively in a largely unsupervised, home environment, and to add value both independently and in a team setting
  • Experience with basic Microsoft Office products, as well as with online database management systems. Experience with Salesforce platform is preferred.
  • Should be conversant with, and enthusiastic about, free-market or conservative public policy philosophies

COMPENSATION: Base compensation will be negotiated in the form of a monthly retainer, on a nonguaranteed contract basis, with specified milestone objectives. In keeping with the Centers’ entrepreneurial structure, compensation will likely also include a discretionary quarterly bonus opportunity. There are no other employee benefits offered.

HOW TO APPLY: Interested candidates should submit the following materials:

  • Cover letter with an explanation of the applicant’s interest in the mission of the Center as well as the applicant’s capacity to meet the position’s Duties and Required Skills.
  • Résumé
  • Applicable references (critical to the process)

Email materials to the RI Center for Freedom and Prosperity at: mstenhouse@rifreedom.org. No phone calls please, we will follow up with you.

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